Attention: Only Graduate Student Life Committee (GSLC) co-chairs and colloquia organizers may submit reimbursement requests.
Reimbursements will now only be allowed in very specific situations.
- Pre-approval is required for all student groups and colloquia purchases (graduate & faculty organizers). A Google form will be added to the intranet shortly on the Financial page. Alexis Cuttance ([email protected]) will receive pre-approval requests and review them for approval.
- Students should contact Corey Dawson ([email protected]) to discuss using a staff P-Card instead of paying for something personally.
- Attention first year students: Because you enter the University on fellowship, you are not considered an employee yet and so cannot enter a reimbursement request.
After obtaining pre-approval only GSLC co-chairs and graduate student colloquia organizers may submit reimbursement requests. These are the elected GSLC co-chairs whose names are conveyed to the department each August. Reimbursements must be entered in Emburse (formally Chrome River), and will be approved by the chair and administrator.
For 2025/26, only approximately 12 graduate students are allowed to submit reimbursement requests, using approximately seven authorized account numbers (chartfield strings).
- See MyU > Key Links > U Travel / Chrome River > Job Aids for more information on accessing and using Emburse, or contact Corey.
Graduate student fellowships will continue to be delivered via payroll. Almost all other payments will be deposited into student accounts (via the scholarship automation system), including: Travel / conference support, grads on the market, visa renewal funding, emergency funding, and mentor / mentee lunches (GSLC). The ways to request these different types of funding remains the same.